Solutions / Grant Deadline Tracking

Stop finding out about a deadline the week it closes.

A spreadsheet only tracks the deadlines someone remembered to type in, and it has nothing to say about the funder who hasn’t posted next year’s cycle yet. This extracts every deadline it can find directly from a notice, predicts the ones that aren’t posted yet from that funder’s own history, and tiers reminders by how urgent each one actually is.

Start tracking your deadlines See how detection works

The actual pipeline, deadlines and all

Not a mockup — the live Applications Pipeline, captured from a running instance of the application.

The live Applications Pipeline, showing deadlines across every active opportunity

Five ways to find a deadline that isn’t posted yet

Run in order, stopping at the first method that resolves a real date, so a clean funder cycle never waits on a slower search step.

Explicit text

The deadline stated directly in the opportunity's own description, read first.

SAM.gov lookup

For federal opportunities, a direct SAM.gov check when the description doesn't state one.

Bounded AI web search

A scoped Claude-plus-web-search pass when neither of the above resolves it.

Funder cycle pattern

Two or more historical deadlines from the same funder let the platform compute an average cycle length and a next-open-date estimate.

Estimated fallback

For irregular funders with no clean pattern, a looser typical-cycle estimate rather than leaving the field empty.

Four urgency tiers, four different actions

Not every close deadline deserves the same interruption. Tiering means the alert you get matches how much runway is actually left.

Red — critical

A critical alert fires and the opportunity is chained straight into drafting, so the narrative starts before the window closes further.

Amber — warning

A warning alert fires and the opportunity is chained into probability scoring, so someone can decide whether it's worth the drafting effort at this notice.

Yellow — notice

Bundled into the normal notice flow rather than a standalone interruption.

Green — tracked

Tracked silently. No alert fires until it moves into a higher tier.

Stated limitations

A predicted deadline is a prediction, not a confirmed date — it’s labeled as such, and the confidence behind it is discounted for funders where the platform’s own past predictions have run inaccurate.

Deadline alerts and general platform notifications are two separate systems today, not one merged inbox. It’s a real gap, and closing it is on the roadmap rather than papered over here.

FAQ

Does this only track deadlines a funder already published?

No. When an opportunity has no stated deadline, a detection pass tries the opportunity's own text, a SAM.gov lookup for federal listings, a bounded AI web search, and finally the requesting funder's own historical cycle pattern, in that order, before falling back to a looser typical-cycle estimate rather than leaving the field blank.

How accurate are the predicted deadlines, and does it just guess with confidence?

Every prediction records which of the five detection methods produced it and a fixed confidence value for that method, and the agent reads back its own past predictions against what the real deadline turned out to be, discounting its own pattern-based confidence when its track record on a given funder has been poor. A predicted deadline is always labeled as a prediction, not presented as a confirmed date.

What actually happens when a deadline gets close?

Deadlines are tiered by urgency. The closest ones trigger a critical alert and automatically chain the opportunity into drafting; the next tier triggers a warning alert and chains into probability scoring so someone can judge whether it's worth pursuing at that notice; the next tier is bundled into a normal notice; the furthest-out tier is tracked with no alert at all. Every deadline in your pipeline also gets separate 7, 14, and 30-day reminders regardless of tier.

Does deadline prediction run automatically, or do we have to turn it on?

It's an explicit opt-in, off by default for every organization. Recurrence metadata for a funder — its typical cycle length and next likely open date — gets updated automatically once two or more historical deadlines exist, since that's low-risk to compute either way, but creating a new placeholder opportunity for a predicted cycle only happens for funders with a clean annual or quarterly pattern, so a noisy history doesn't clutter the pipeline with a placeholder nobody asked for.

Is there one unified notification inbox for all of this?

Not yet, and we'd rather say that than imply otherwise. Deadline alerts and general platform notifications currently run as two separate systems with different entry points rather than one merged inbox — a real gap on our own roadmap, not a hidden one.

FREE, NO ACCOUNT REQUIRED

Not ready to connect your pipeline yet?

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Never find out about a deadline the week it closes

Connect your pipeline and let deadline extraction, prediction, and tiered reminders run on every opportunity you track.

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